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Booth Holder Information and Application!

Hello ARTISTS!

Welcome to the Ketchikan Area Arts and Humanities Council's (KAAHC) 32nd Annual Winter Arts Faire (WAF) Online Booth Application!  We are super excited for a great WAF this year! The Winter Arts Faire showcases local artists and provides an opportunity for the public to purchase and support local artists!!! If you are interested in applying to be a Booth Holder, PLEASE, please, please read through the complete Booth Holder Guidelines and Information below before filling out the application form at the bottom of this page. This is a new application. If you have any questions please give me a call at (907) 225-2211!

Thank You!
Katy Posey


Booth Holder Information
What is new!!

  • Planning an indoor event that attracts thousands of people is very difficult at this time (because of the global pandemic!!), but we are excited to be moving forward with the Winter Arts Faire. As of right now, the Saxman Community Center is booked for the Winter Arts Faire, Yay!!! But please realize that we must, and do, take our Community's safety very seriously and are in constant review of the safest practices for indoor events including the possible cancellation of the event last minute.
  • Unfortunately, we can not host Food Booths this year.
  • We will spread out and increase space between each booth. Because of this, "Returning Vendors" (from 2019) might not be placed in the exact same location. However, the application still asks for booth numbers and preferences.
  • Because this is an indoor event, masking will be required for the public and the vendors.
  • Although at present we are not requiring vaccinations to participate as a vendor or the public, the Winter Arts Festival Booth Application asks a question about your vaccination status. Your answer will help us to understand our statistics and help us make decisions later about possible daily testing requirements. If you have questions please call the Arts Council at (907)225-2211, M-F, 9:00 - 5:00 pm.
  • The Friday Night Opening Gala Reception is on! We are scheming to a fun and fancy "takeaway" option for our guests, please stand by for updates!!!
  • The email you provide in this application is how we will be communicating with you. If you do not receive a confirmation e-mail when you submit your application, check your spam or junk e-mail folders first and make sure you allow emails from the Arts Council. 

Returning Booth Holders from 2019: The application deadline is October 15th to receive priority placement!
Although we can not guarantee you will be placed in your exact same location, we will give priority to returning booth holders who submit their applications prior to October 115th. After October 15th, all applications will be processed by the date submitted. First come first serve, so please submit your application as soon as you can! Thank you for returning to the Winter Arts Faire!!!

The setup for the 32nd Annual Winter Arts Faire will be

  • Friday, November 26, from 12:00 pm - 4:55 pm. Doors open for admission at 5:00 pm. Please note, booths remain set up through Sunday, November 28th, at 3:00 pm!!!! The Saxman Community Center's doors are locked and evening breakdowns of your booth are not necessary. 

The public hours for the 32nd Annual Winter Arts Faire is

  • Friday, November 26th, 5:00 - 8:00 pm
  • Saturday, November 27th, 10:00 - 5:00 pm
  • Sunday, November 28th, 11:00 - 3:00 pm

Where!
The 32nd Annual Winter Arts Faire will be held at the beautiful, and spacious Saxman Community Center located at 2841 S. Tongass Hwy.

What?
The Winter Arts Faire is a three-day Art Faire showcasing, local artists! Please note it is expected that vendors are artists, artisans, or makers; that high quality and handmade or self-produced items are for sale. Items must be your own, original work, and not violate any copyright laws. Although KAAHC cannot guarantee sales, we do encourage Booth Holders to be engaging with visitors and demonstrate their artform. We have noticed that visitors are more likely to make purchases when they have a positive, engaging experience with artists. They want to share your story!

Note: KAAHC retains the right to prevent the sale of products with questionable or objectionable images or messages or those otherwise determined to impede an inclusive, family-friendly environment.

Note: KAAHC reserves the exclusive right to sell raffle tickets during the Winter Arts Faire as part of our fundraising efforts. Vendor’s tables should not feature raffle tickets for sale. 

But wait that's not all!!! There are two "buy local" incentive programs available to each of our Winter Arts Faire Booth Holders!!! Shoppers are encouraged to find you during the busy holiday shopping season and prizes are awarded to customers that spend money and visit registered local merchants.  Find out more about these programs and how to register below. 

  • KAAHC is partnering with the Greater Ketchikan Chamber of Commerce again for their 2nd Annual “Merry Merchants and Munch”!!! "Merry Merchants and Munch" offers incentives to shop locally from November 22nd - December 22nd at registered merchants and restaurants. Registered merchants are advertised, provided punch cards, and punches.  Each $20 spent at a participating merchant gets their customer a punch, each fully punched card will be entered to win prizes at the end of the shopping period. Each of the Winter Arts Festival Booth Holders qualifies as a local merchant!! It is $100 for a local business to participate in "Mery Merchants and Munch" with the Chamber, however, it is only $50 for Winter Arts Faire Booth Holders to register!!!! Why? Because you are members of the Arts Council!!! If you are interested in participating in this program, don't forget to mention you are a Member of the Arts Council and participating in the 32nd Annual Winter Arts Faire!!! Register with the Greater Chamber of Commerce at ketchikanchamber.com or call(907) 225-3184. 
  • “Small Business Selfie Sweepstakes” is happening again this year!!! November 26th - November 30th! A free program hosted by Providence Properties to offer incentives to shop locally!!! Each registered Booth Holder will receive a flyer to post at their booth. Participants are encouraged to visit all registered small businesses that are participating and take a selfie with the flyer. Each selfie will be entered to win prizes! Participants are encouraged to visit as many small businesses (Booth Holders) as they can in the shopping period. If you are interested in participating in the "Small Business Selfie Sweepstakes" as a small business (Booth Holder) you can sign up below inside the WAF Application!

Returning Booth Holders from 2019: The application deadline is October 15th to receive priority placement!

Although we can not guarantee you will be placed in your exact same location, we will give priority to returning booth holders who submit their applications prior to October 10th. After October 10th, all applications will be processed by the date submitted. First come first serve, so please submit your application as soon as you can! Thank you for returning to the Winter Arts Faire!!!


Booth Application 

First Name
Last Name
Country
Address Line 1
City
State/Province
Postal Code
Phone number you prefer calls M-F 9:00 - 5:00 pm
What will people find at your booth?
This information will be printed in the Winter Arts Faire Flyer
The Mask Requirement
All people who work in my booth will wear a face covering too.
Covid-19 Vaccination Question
Please choose one option.
At this time we are not requiring proof of vaccination to participate as a Booth Holder.

Returning Booth Holders from 2019:  

Returning Booth Holder Application deadline is October 15th.

Although we can not guarantee you will be placed in your exact same location, we will give priority to returning booth holders who submit their applications prior to October 15th. After October 15th, all applications will be processed by the date submitted. First come first serve, so please submit your application as soon as you can! Thank you for returning to the Winter Arts Faire!!!

I would like a spot as close to the same booth as 2019 as possible.
I understand it may be in a different location this year!

New Booth Requests and First Time Booth Holder Preference: 

We will do our best to place you where you would like to be. However, we fill the booth spaces on a first come first serve basis. Thank you for your understanding. 

I would like a new Booth. My First Choice is.

Venue Information:

The 32nd Annual Winter Arts Faire is being held at the beautiful, spacious Saxman Community Center, located at 2841 S. Tongass Hwy.

During set-up and breakdown, vendors are encouraged to park close for unpacking and packing their wares. However, you MUST move your vehicle to the vendor parking lots after unloading. Keep the convenient spaces open for the ease of your customers. There should be no Vendor vehicles parked at the Saxman Community Center during the Faire!

The venue is indoors and does not provide or rent tables, table cloths, or chairs.  

Some of the booths do not have walls.

There will be a prize awarded to the most festive/beautiful booth!!!! The prize is a FREE Booth in the 2022 Winter Arts Faire!

I will bring everything I need for my Booth.
I understand there are no tables, table cloths, or chairs available.

Set-Up Information for Booth Holders:

Set up is Friday, November 26, from 12:00 pm - 4:55 pm. Doors open for admission at 5:00 pm. Please note, booths remain set up through Sunday, November 28th, at 3:00 pm!!!! The Saxman Community Center doors are locked and the evening breakdown of your booth is not necessary. 

Winter Arts Faire Schedule for the Public:

The Friday evening Opening Gala Reception is a special opportunity for customers to beat the crowds, shop early, and get first dibs! The Opening Gala Reception will have a $5 admission and might include fun "takeaway" treats for the attendees!

Friday, November 26, 5:00 - 8:00 pm - Opening Gala Reception!!! $5 addmission

Saturday, November 27, 10:00 am - 5:00 pm - Free admission!

Sunday, November 28, 10:00 - 3:00 pm - Free admission!

I will be set up and ready to sell on time all 3 days.
I will stay open for the ENTIRE duration of the Winter Arts Faire, and I am committed to ALL 3 days!!!
I realize that closing my booth early or leaving early jeopardizes the whole event.
If I sell out of my wares I will keep my booth open. I can network, offer business cards, sell gift certificates, or take orders.
If I am sick, or weather prevents me from attending any of the days I realize it is my responsibility to staff my booth, and keep the Arts Council informed.

Breakdown Information:

Breakdown is Sunday, November 28, 3:00pm - 5:00pm. It is each vendor's responsibility to clean their own space. Please leave your area as you found it. 

It is not permissible to begin the breakdown process before the Winter Arts Faire ends at 3:00 pm on Sunday November 28th. If you sell out of your wares, Congratulations!!! Your booth must remain open. Vendors in years past have used this time to network, share business cards, sell gift certificates, display photo albums, and take orders. We appreciate your cooperation and encourage you to take advantage of the opportunity and celebrate your success. 

If I pack up my booth early, I understand I will not be be able to participate in future Winter Arts Faires.
I will clean my space at the end of the Faire, and throw all my trash away.
I will have fun and enjoy the spirit of the event!!!

Ketchikan Area Arts and Humanities Council holds an annual raffle to fundraise for support of the organization's programs and events, like the Annual Winter Arts Faire, Artist Professional Development classes, and the Wearable Art Show!!! Each raffle ticket is accompanied by a handmade envelope containing a variety of things including tiny art pieces, jewelry, coupons, gift cards, poems, recipes, art supplies, and more. That way every raffle ticket is a winner!!!

I would like to donate a gift certificate or a small item to the Arts Council's Annual Raffle Envelopes.

“Small Business Selfie Sweepstakes” is happening again this year!!! November 26th - November 30th! This is a free program hosted by Providence Properties to offer incentives to shop locally!!! Each registered Booth Holder will receive a flyer to post at their booth. Participants are encouraged to visit the registered businesses that are participating and take a selfie with the flyer. Each selfie is entered to win prizes! Participants are encouraged to visit as many Small Businesses (Booth Holders) as they can in the shopping period. We will share a list of interested Booth Holders with Providence Properties.  

Please include my information on a list to Providence Properties to participate in the "Shop Local Selfie Sweepstakes"

Force Majeure: 

If for any reason, present or future statute, laws, ordinance, regulation, order, judgment or decree; earthquake; flood; fire; pandemic, epidemic, or disease; accident; explosion; any inability without fault on KAAHC's part to sufficiently hold the Winter Arts Faire, KAAHC may terminate registration without any liability for any damages arising from such termination. 

In addition to the above circumstances, should any event displace the organization or render the organization unable to host the Winter Arts Faire, KAAHC shall not be under any obligation to present it at a different time. 

I understand the Arts Council has the right and the obligation to cancel the Winter Arts Faire for the Safety of the Community.

Artist Directory:

Last year, we were unable to have the Winter Arts Faire indoors so we organized and promoted Artists in the Online Artist Directory using the Winter Arts BLITZ! The Online Artist Directory is an ongoing feature on the KAAHC website that showcases local artists, and how and where their work is available. There're many people who do not want to go to an indoor event, but would love to support local artists!!!! This year we will be promoting the Online Artist Market as a companion to the in-person 32nd Annual Winter Arts Faire event. If you participated in the Online Artist Market last year please go to the Artist Directory on the KAAHC website and use the form below to make updates! Make sure your information is accurate and fresh! If you are new this year go check out the Artist Directory and see what it is all about! 

The Online Artist Directory is an optional free, service provided by the KAAHC to their Artist Members! Artists do not have to participate in the Winter Arts Faire to be included in the Online Directory, or vice versa. However, we will be promoting both events and using the info and images provided in this application.

If YES, Please fill out the fields below. If No, You may skip to Membership.
No file selected
300 dpi
Can be different then your booth description!
No file selected
Up to three good quality images of what you do! (300 dpi) Consider the background and the lighting.
No file selected
No file selected
Website, Etsy, Instagram, ect...Customers will click on these links and go directly to your sites!!!

Membership:

All Winter Arts Faire Booth Holders must have a minimum membership level of Artist to participate in the Winter Arts Faire. This is an annual fee of $50. It does not renew automatically and can expire. If you do not know if you are a member, please call Jeff at (907) 225-2211, and he will check your membership level!

The membership benefits for an Artist Level are...

  • Pre-order Blueberry Festival T-shirts in advance of public sale! 
  • Personal invitation to all Main Street Gallery Opening Receptions!
  • Invitation to the annual meeting and voting rights!
  • Membership recognition in all KAAHC event programs!
  • The ability to purchase Wearable Art Show tickets before the General Public!!
  • A $75 discount on the Booth Fee for the Blueberry Arts Festival (based on criteria)
  • Eligibility for a Winter Arts Faire Booth (based on criteria)
  • Waived Entry Fees for Main Street Gallery, Open Call Exhibits ie, The Blueberry Arts Festival Art Exhibit. (up to a $75 value)
  • Waived Entry Fee for participation in the Wearable Art Show! (up to a $30 value)
  • Free grant, application, and portfolio consultation!
  • And much, much more!!!
I understand I need to have a minimum of Artist Level membership to participate in the WAF.
Booth Fee

Hit the Submit Button to Make your Payment and complete the application process!!!! An e-mail receipt will be sent to you for your records.

Please note the application will not submit to the Arts Council without payment. Thank you!!!!

Your total payment will be
Your credit balance will cover
Your credit card will be charged
Your bank account will be charged